Human Resources Coordinator

Summary

The Human Resources Coordinator position is responsible for the administration, processes, Human Resources Management System (HRMS), employee services, and employment records processes.  All activities must be in compliance with Equal Employment Opportunity laws, HIPAA, ERISA and other regulations, as appropriate.  The HR Coordinator will demonstrate our core values, maintain confidentiality, collaborate, and work effectively and positively with the HR team and our internal clients. In addition, the HR Coordinator will provide administrative, clerical, and project support as needed.

 

Education and Experience

1. Higher education (two- or four-year college degree) or an equivalent combination of education and experience.
2. Two years of human resources experience including knowledge of HR administration, compliance, theories and discipline preferred.
3. Experience in coordinating and organizing employee services events preferred.
4. Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and data entry/report writing Human Resources Management System (HRMS).
5. Demonstrated ability to work independently, handle multiple demands and continually changing priorities, effectively manage time, and exhibit results with a high level of accuracy and initiative to improve processes.
6. Experience handling sensitive material and maintaining confidentiality.
7. Strong customer service skills, internal and external.
8. Excellent communication skills (written, verbal, listening) and interpersonal skills.
9. Willing and able to travel infrequently, including overnight travel.

 

Essential Duties and Responsibilities

1. Responsible for the administration, data entry, process, and reporting of employment-related programs and/or processes.  The incumbent may have primary responsibility, shared responsibility, and/or backup responsibilities in a variety of related areas, including:
   1. HRMS & systems administration: Files and maintains electronic files for employees, ensures completion of required documents, accurate data entry of personnel changes (e.g., hires, rehires, transfers, wage changes, and terminations) and forwards appropriate forms to Payroll/Accounting, and maintains a reference listing of stored records.  Ensures data accuracy with the HRMS. Includes scanning and posting documents.  Develops and maintains written standard operating procedures for all responsibilities.  Sets up hourly timeclock and answers questions/helps to resolve issues as needed.  Works collaboratively with all HR functions to determine analysis and reporting needs.  Responds to employment verifications.
   2. Employee services programs: Coordinates annual and/or special employee programs (e.g., Employee Appreciation, Christmas Events, Retirements, Anniversary).  Responsible for employee corporate discounts, casual day for charity, births/funerals, catered lunch program, and intranet postings. 
   3. Wellness programs: Promotes and coordinates wellness programs (biometrics, flu shots, etc.) throughout the organization.  Participates in planning and executing wellness initiatives. Prepares and analyzes participation and program results.
   4. Compliance and administration: Ensures regulatory and/or company policy requirements are met and administers or oversees the administration of: OSHA reporting, I-9’s, business cards, personnel files and security system & cards.  Supports and/or completes compliance audit process. 
2. Provides clerical and administrative support to department.  Duties may include:
   1. Project work and/or administrative support (e.g. handbook, mass mailings, expense reconciliation, purchase orders, FMLA paperwork) and other projects as assigned.
   2. Answers overflow phone calls for the Human Resources Department, routing calls, taking and distributing messages, and assisting callers as needed.
   3. Monitors and responds to emails in the Human Resource inbox or forwards them to the appropriate Human Resource Representative.
   4. Administration of special projects as needed.
3. In support of ATS’s culture, all employees are expected to consistently, effectively and reliably perform in accordance with the Company’s values as set forth in our core competencies and behaviors (All Employee Competencies).
4. May require work responsibilities outside of normal business hours, and infrequent travel may be required. 
5. Performs other duties and responsibilities as assigned.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This position performs work primarily in an office setting.

1. Constantly in a stationary position and occasionally will move around.
2. Constantly operates a keyboard and mouse and constantly utilizes a computer monitor(s).
3. Frequently conversing with internal and external customers in person or via phone system

Compensation & Benefits:

* The anticipated hourly pay range for this position is between $22.50 - $27.50. Hourly pay rate offered is determined by relevant experience, education, certifications, and geographic location as compared to others doing substantially similar work . In addition to the hourly rate of pay, employees may be eligible for performance-based incentives, which can vary depending on individual and/or company performance.

* Anderson Trucking Service is committed to supporting our employees with a comprehensive benefits package. Employees will have the opportunity to enroll in a variety of benefit programs including health, dental, and vision insurance, as well as a 401k retirement savings plan effective on the first of the month following 60 days of employment. Additionally, we provide paid holidays, paid time off, access to professional development opportunities, wellness programs, and employee assistance resources to our employees. Our goal is to ensure that all employees have the support and resources they need to thrive both professionally and personally.

 

 

EEO and Affirmative Action Statement

It is the policy of the ATS to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, or carrier status.

The ATS designated person for issues concerning Affirmative Action/Equal Employment Opportunity is Director of Human Resources at 320-255-7400.

ATS is committed to assuring equal employment opportunity and equal access to services, programs and activities for individuals with disabilities. It is the policy of the ATS to provide reasonable accommodation to a qualified individual with a disability to enable such individual to perform the essential functions of the position for which he/she is applying or in which he/she is employed.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.