Assistant Finance Officer

SUMMARY: 

The Assistant Finance Officer position is part of the Financial Services section of the Administrative Services Division of the Oklahoma City-County Health Department (OCCHD) and is under the supervision of the Finance Officer.  The Assistant Finance Officer is responsible for overseeing and coordinating the different functions within Financial Services. This role involves assisting in the management of financial accounting, budgeting, cash management procurement, and other fiscal operations. Key duties include analyzing and reporting financial data, developing effective accounting systems, implementing financial controls, approving expenditures and obligations, and performing related tasks.

 

PRINCIPLE DUTIES AND RESPONSIBILITIES:

This is a summary of the duties and responsibilities commonly found within this classification.  All employees must maintain a commitment to the OCCHD's mission, vision, and strategic goals.  This summary is not meant to be all-inclusive, thus, other related activities and tasks may be assigned.

 

This position functions at the leadership level (Tier 3) as defined by the Council on Linkages Core Competences for Public Health Professionals with integration of all Core Competency Domains.  An emphasis on the following domains is important in this role:

• Policy Development/Program Planning Skills
• Communication Skills
• Community Dimensions of Practice Skills
• Financial Planning and Management
• Leadership and Systems Thinking Skills

 

ESSENTIAL JOB FUNCTIONS:

1. Scheduling work assignments.
2. Supervising employees in separate areas by direct observation and review of job product.
3. Monitoring and evaluating employee performance, attendance, and leave utilization.
4. Generating performance evaluations of employees.
5. Maintains supervisory documentation and files on all employees supervised, including training, performance counseling, attendance, time and leave.
6. Reviews all timesheets against leave requests and supervisory documentation to ensure timesheets are properly completed before approving.
7. Documents all overtime worked by FLSA employees and ensures payment of overtime at time-and-a-half or compensable time off is taken within the operational guidelines.
8. Ensures that incident reports are completed and submitted on all incidents in a timely manner.
9. Developing and modifying financial documents and reports.
10. Working closely with the Finance Officer in establishing the overall monitoring and implementation of the OCCHD's budget and establishing necessary financial controls.
11. Assist Finance Officer with annual budget preparation.
12. Developing and monitoring accounting procedures.
13. Supervising the processing and issuing of OCCHD's payroll.
14. Monitoring the day-to-day operation of OCCHD's budget and expenditure of specific funds.
15. Providing information to and conferring with the State Auditor's during OCCHD's annual review.
16. Approving invoices for contract billing.
17. Works with Procurement Services.
18. Planning.
19. Communicating with various officials, employees and the public.
20. Operating a personal computer.
21. Generating documents and reports.
22. Driving to off-site locations to perform job duties.
23. Completes required training in support of duties and responsibilities of this position.
24. May facilitate community presentations and/or attend community meetings at the direction and approval of the Executive Team.
25. Maintains appropriate confidentiality and follows OCCHD guidelines and statutory regulations regarding the release of client or OCCHD information.
26. Completing required training in support of duties and responsibilities of this position.
27. At the direction of OCCHD Chief Executive Officer and Chief Health Officer or designee, the employee will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team, the employee is required to complete all necessary emergency responder training and may be designated as a member of the first-responder team.
28. In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.

 

QUALIFICATIONS/REQUIREMENTS:

-Master's degree in Accounting plus four years accounting experience (governmental experience preferred)

                     OR

-Bachelor's degree in Accounting plus five years accounting experience (governmental experience preferred)

-Certified Public Accountant (CPA) preferred

-One year of supervisory experience preferred

-Valid Oklahoma driver license required

 

SKILLS AND ABILITIES:

-Skill in preparing financial reports and budgets

-Skill in communicating with diverse groups using tact and diplomacy

-Ability and willingness to utilize appropriate equipment and software

-Ability and willingness to maintain confidentiality

-Ability and willingness to assume responsibility for work product

-Ability and willingness to develop and maintain effective working relationships

-Ability and willingness to follow established policies and procedures

 

WORKING CONDITIONS:

-Outdoors in varying weather; and indoors in a climate controlled building

-No smoking or use of non-smoking tobacco products is allowed at anytime while conducting OCCHD business or in OCCHD vehicles or on OCCHD property

-No use of cell phones or the use of electronic wireless communications devices used to write, send or read a text-based communication while driving a motor vehicle on OCCHD business

-Frequent local travel to off-site clinics, meetings, etc., in varying weather

-OSHA category: performs tasks that involve no exposure to blood, body fluids, or tissues

 

PHYSICAL REQUIREMENTS:

-Arm/hand steadiness and digital dexterity enough to use equipment such as personal computer, ten-key, etc.

-Vision enough to read and draft written communications such as computer printouts, instructions, hand- or machine generated documents, etc., as well as print on computer monitor

-Flexibility and coordination enough to operate a motor vehicle

-Speech and hearing enough to communicate with others, both via telephone and face-to-face and in a public forum

 

WORKING RELATIONSHIPS:

This position requires constant contact with other employees, officials, vendors, and with the public to give and receive information and/or to provide technical assistance.

 

SUPERVISION GIVEN AND RECEIVED/ACCOUNTABILITY:

This incumbent is under the supervision of the Finance Officer.  Work product is subject to both specific and general review.  The incumbent is responsible for the direct supervision of the employees in the Finance Department.  The incumbent provides financial and budget oversight for OCCHD and is responsible for making recommendations which result in the expenditure of significant funds.

 

CONDITIONAL:

Employees who fall into the following categories are in conditional employment positions:  a) Chief Executive Officer and Chief Health Officer; b) Senior Executive Team, Executive Team and Leadership Team employees who serve at the pleasure of the OCCHD Chief Executive Officer and Chief Health Officer; c) certain other OCCHD employees whose salaries, benefits, and/or overhead are based on available funds such as, but not limited to, revenue generating contracts, grants, or fee-for-service revenue.  In other words, this means that if the funding or the program is terminated, cancelled, or non-renewed, your employment terminates automatically.  This position may be conditional.

 

OTHER DUTIES AND RESPONSIBILITIES:

-Must have an operating vehicle available for use when field duties are required

-Will be compliant on recommended immunizations required by the CDC as a healthcare worker and as defined within the scope of Emergency Response within 30 days of hire.  Exceptions accepted with documented medical or religious accommodation.  OCCHD will provide vaccinations at no charge to employees.

-May be required to work outside of regular business hours or assigned shift hours due to job responsibilities

 

BENEFITS:

• As an employee of the Oklahoma City-County Health Department, you will enjoy comprehensive benefits which consists of:
• 15 days per year of annual leave
• 15 days per year of sick leave
• 15 paid holidays annually
• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan and 457 Deferred Compensation Plan

 

Interested candidates should apply online at www.occhd.org.  Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select "apply".  You will be directed to our Career Center.  Get started by uploading your resume with your profile.  Otherwise, click "skip" to continue.  The first step is to register with the Career Center, again you will click on apply for an active position. You may search for open positions by name or select "show all positions."  You may select "view" to read the details regarding the position.  Again, you will click on "apply now".   You will be directed to the second step of the application process.  Please complete the entire application.  Do not substitute a resume for your employment history.  You may attach a cover letter, resume, and an official transcript, if applicable.  You will save and complete your application.  You will be directed to the final step of answering job specific questions, if applicable.  Once you have finished the process, you should receive a message stating, "Successfully applied".  You will also receive an email stating your application has been received for the position you selected.  If you do not receive this message, then there has been a step not completed.  You will need to review your record. The position will be open for 30 days or until filled.  Please be advised that applications will periodically be considered, as such this position could be filled any time before the closing date.

 

Successful candidate subject to background check, reference verification and drug screening.

 

AA/EOE