Personal and Project Assistant

Exciting Opportunity for Early Career Professionals: Support a Private Principal with Her Business, Projects, and Life

 

Are you an organized, polished, and proactive, professional looking for a unique opportunity to make a tangible impact in a private setting? If so, this role might be the perfect fit for you!

We are looking for a dedicated, early-career professional who thrives in a dynamic environment. This newly created position is ideal for someone who is excited to support a busy principal and help bring her vision to life. You’ll be coordinating various projects including a farm renovation, assisting with back-of-house items for a new boutique, and helping with many other aspects of her busy life

 

Key Responsibilities:

• Property Management & Renovation: Coordinate maintenance, construction, and renovations at the principal’s properties, from ordering items to tracking shipments and organizing logistics.
• Business Support: Assist with back-end items for a new boutique—set up accounts, track inventory, manage shipments, and research trends. Oversee social media accounts.
• Hospitality: Anticipate needs and prepare for family and guest visits, ensuring the principal’s homes and life run smoothly.
• Vendor & Bill Management: Take charge of bills, manage vendors, and tackle daily tasks that ensure everything is running without a hitch.
• Project Management: Serve as a key point of contact for various personal projects, with a focus on efficiency and attention to detail.
• General Support: Whether it’s organizing travel, helping with a dinner party, coordinating holiday cards lists, or ordering household supplies, your role will evolve to meet the needs of the principal.

 

Who We’re Looking For:

• A person with a keen sense for design, strong organizational skills, and a desire to be part of a busy, high-functioning team.
• Experience in administrative support, design assistance, or as an account executive’s assistant is ideal.
• Someone who is professional, punctual, and tech-capable (Mac/iCal experience is a plus).
• Strong written and verbal communication skills with the ability to maintain polished, professional correspondence.
• A willingness to jump into a variety of tasks with enthusiasm and keen attention to detail.
• A forward thinker who can anticipate needs and plan ahead, with the flexibility to handle last-minute requests.
• A collaborative spirit who understands the importance of working behind the scenes and contributing to a seamless workflow.

 

Location:

• This is a hybrid role, with the flexibility of working from your home office or an office space provided by the principal.
• You’ll need to visit the McLean residence 1-4 days per week as needed and spend 2-3 days per week at the Middleburg Farm during the renovation process.

 

The Ideal Candidate:

• Will be an incredibly organized individual with a passion for design and efficient systems.
• Comfortable with a little “Martha Stewart” flair—loving the details and bringing a sense of polish to everything you touch.
• Open to occasional travel and flexible work hours to support the principal’s needs.
• Willing to take initiative and proactively identify areas where you can contribute, even beyond your listed duties.

 

If you're ready to take on an exciting, multifaceted role that offers the chance to grow alongside a dynamic private principal, we'd love to hear from you. Apply now to be part of something unique and rewarding!

 

Schedule:

Generally a flexible four-day schedule Monday to Thursday or Tuesday to Friday (other options will be considered), with occasional evening and weekend hours upon request.

 

Compensation:

Compensation of $50 to $54/hour offered, depending on experience, with benefits (including a stipend for healthcare, paid time off, a travel reimbursement).

 

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

 

 

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.