2nd Shift Parts Coordinator

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Summary

The Parts and Equipment Coordinator Level 2 will support the tractor/trailer maintenance and repair function by servicing the parts, equipment, and supply needs of drivers and mechanics/technicians. They will assist with the maintenance of proper parts, equipment, and supply inventories, and maintaining work order records, along with receiving/billing and ensuring accurate storage of parts, tools, material, and equipment.

   

Education and Experience

1. High School diploma and 1-2 years experience with inventory control, parts, and/or equipment management, gained through work experience or vocational training.
2. Must be self-motivated, able to multi-task and work independently.
3. Must be a team player, amenable to a variety of work projects.
4. Must be analytical with the ability to apply data.
5. Must be able to maintain a high level of confidentiality.
6. Must be proficient in responding to internal and external customer situations, responding to customer needs as required.
7. Must be able to both think creatively and provide creative contributions to projects.
8. Must be able to demonstrate a proactive commitment to ATS corporate values and the success of all staff.
9. Must have forklift certification or become certified within 90 days of employment.
10. Must be available to work occasional overtime, Saturdays, and other shift vacancies as needed
11. Proficiency in Microsoft Office (Word, Excel, and Outlook) required.
12. Excellent communication skills (written, listening, and verbal).
13. Willing and able to travel infrequently, including overnight travel.

 

Essential Duties and Responsibilities

1. Service the parts, equipment, and supply needs of drivers, mechanics, and technicians.
2. Will look up parts on OEM websites.
3. Receive, label, put away, issue, run, and ship parts, equipment (and kits), and supplies to support the needs of the maintenance department and drivers with occasional direction.
4. Initiate, process, and complete MECs, Y-Splits, Purchase orders, and work orders with assistance.
5. Monitors inventory levels, updating part numbers in the system, performing cycle counts, addressing aging inventory, and notifying parts purchasers of out-of-stock, overstock, and/or obsolete items to ensure appropriate levels of equipment are on hand with occasional assistance.
6. Assist with the maintenance, inspection, and reconditioning of e-log devices, parts, equipment, and supply inventories.
7. Cleaning equipment out of trucks as needed, receiving assistance as needed.
8. Research, order, and communicate the availability of out-of-stock and non-stock parts with shop leadership.
9. Maintain a clean, organized, and safe working space and department, including putting tools away, sweeping, and taking out refuse.
10. Ensure safety procedures are implemented and followed, including inspecting parts and equipment for safe workability.
11. Plan and schedule warehousing items as needed with occasional assistance.
12. Support ATS’ culture by aligning actions, behaviors, performance, and decisions in accordance with the Company’s values as set forth in our All-Employee Competencies.
13. Complete work responsibilities outside of normal business hours as needed and infrequent travel may be required. 
14. Perform other duties and responsibilities as assigned.

Summary

The Parts and Equipment Coordinator Level 1 will assist the Inventory Control Manager in the daily aspect of supporting the tractor/trailer maintenance and repair function. They will service and maintain the parts, equipment, and supply needs of drivers and mechanics/technicians, inventories, and maintain work order records. This role will also process receiving/billing and ensure accurate storage of parts, tools, materials, and equipment. The Parts and Equipment Coordinator Level 1 will assist the Inventory Control Manager in creating and maintaining proper SOPs and processes. They will also assist in training new employees, providing day-to-day direction to the team, and assist the manager with developing goals and monitoring performance.

   

Education and Experience

1. A solid understanding of parts, equipment, and inventory control that is usually gained through 2-5+ years of vocational training and/or related experience.
2. Team lead or supervisory experience preferred.   
3. Must have experience with inventory systems.   
4. Must be self-motivated, able to multi-task, and work independently.
5. Must be a team player, amenable to a variety of work projects.
6. Must be analytical with the ability to apply data.
7. Must be able to maintain a high level of confidentiality.
8. Must be highly proficient in responding to internal and external customer situations and responding to customer needs as required.
9. Must be able to both think creatively and provide creative contributions to projects.
10. Must be able to demonstrate a proactive commitment to ATS corporate values and the success of all staff.
11. Must have forklift certification or become certified within 90 days of employment.
12. Must be available to work occasional overtime, Saturdays, and other shift vacancies as needed
13. Highly Proficient in Microsoft Office (Word, Excel, and Outlook) required.
14. Excellent communication skills (written, listening, and verbal).
15. Willing and able to travel infrequently, including overnight travel.

 

 

Essential Duties and Responsibilities

1. Service the parts, equipment, and supply needs of drivers, mechanics, and technicians.  
2. Will look up and order parts via OEM websites.
3. Forecast inventory needs to help maintain optimal inventory levels.
4. Maintain, keep organized, stock, and return warranty parts as needed to each OEM.
5. Receive, label, put away, issue, run, and ship parts, equipment (and kits), and supplies to support the needs of the maintenance department and drivers.
6. Initiate, process, and complete MECs, Y-Splits, purchase orders, and work orders.
7. Create system part numbers based on VMRS codes and information provided by the manufacturer.
8. Monitor inventory levels, update part numbers in the system, perform cycle counts, address aging inventory, and notify parts purchasers of out-of-stock, overstock, and/or obsolete items to ensure appropriate levels of equipment are on hand.
9. Assist with the maintenance, inspection, and reconditioning of e-log devices, parts, equipment, and supply inventories.
10. Cleaning equipment out of trucks as needed.
11. Research, order, and communicate the availability of out-of-stock and non-stock parts with shop leadership.
12. Maintain a clean, organized, and safe workspace and department, including putting tools away, sweeping, and taking out refuse.
13. Ensure safety procedures are implemented and followed, including inspecting parts and equipment for safe workability.
14. Plan and schedule warehousing items as needed with little to no direction.
15. Assist the Inventory Control Manager with training new employees.
16. Provide day-to-day direction to the parts team to ensure customer needs are met and assist with questions, provide guidance, and take escalations as needed.
17. Serve as a point of escalation for internal questions. Make decisions based on department guidelines and involve leadership as necessary.
18. Assist in providing effective employee performance management utilizing SMART goals, constructive feedback, coaching for improvement, and progressive discipline; assist in designing and implementing ongoing training for current employees; recommend development plan priorities for individual employees of the team and monitor progress against development priorities.
19. Does not require instruction on daily work, and effectively applies the proper practices and standards for work assignments.
20. Support ATS’ culture by aligning actions, behaviors, performance, and decisions in accordance with the Company’s values as set forth in our All-Employee Competencies.
21. Complete work responsibilities outside of normal business hours as needed and infrequent travel may be required. 
22. Perform other duties and responsibilities as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

 

This position performs work primarily in an office setting.

1. Constantly in a stationary position and occasionally will move around.
2. Constantly operates a keyboard and mouse and constantly utilizes a computer monitor(s).
3. Constantly conversing with internal and external customers in person or via phone system.
4. Occasionally will need to lift to 50 lbs.
5. Exposed to temperature extremes infrequently. 

Compensation & Benefits:

• The anticipated hourly pay range for this position is between $21.50 - $31.50 plus $4/hr. 2nd shift differential. Hourly pay rate offered is determined by relevant experience, education, certifications, and geographic location as compared to others doing substantially similar work. In addition to the hourly rate of pay, employees may be eligible for performance-based incentives, which can vary depending on individual and/or company performance.
• Anderson Trucking Service is committed to supporting our employees with a comprehensive benefits package. Employees will have the opportunity to enroll in a variety of benefit programs including health, dental, and vision insurance, as well as a 401k retirement savings plan effective on the first of the month following 60 days of employment. Additionally, we provide paid holidays, paid time off, access to professional development opportunities, wellness programs, and employee assistance resources to our employees. Our goal is to ensure that all employees have the support and resources they need to thrive both professionally and personally.

 

EEO and Affirmative Action Statement

It is the policy of the ATS to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, or carrier status.

The ATS designated person for issues concerning Affirmative Action/Equal Employment Opportunity is Director of Human Resources at 320-255-7400.

ATS is committed to assuring equal employment opportunity and equal access to services, programs and activities for individuals with disabilities. It is the policy of the ATS to provide reasonable accommodation to a qualified individual with a disability to enable such individual to perform the essential functions of the position for which he/she is applying or in which he/she is employed.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.