Personal Assistant to Executive Couple (Rural Estate)

An active executive couple with a large rural estate in the Spokane, WA area is seeking a reliable and experienced Personal Assistant to provide seamless, high-level support in both their personal and professional lives. The ideal candidate will be detail-oriented, proactive, and adept at managing a variety of tasks, ensuring the smooth and efficient operation of their home and personal affairs.

 

Key Responsibilities:

• Act as the primary point of contact for the principals, managing their personal and household needs with discretion and professionalism.
• Organize and maintain household spaces, including closets, pantries, and storage areas, ensuring everything is well-kept and easily accessible.
• Manage phone calls, messages, and deliveries, ensuring timely communication and attention to detail.
• Maintain and coordinate the principals' digital calendars (iCal), scheduling both personal and professional appointments.
• Provide transportation for the principals and guests, including running errands and grocery shopping.
• Coordinate household maintenance, scheduling service providers and ensuring completion of tasks.
• Oversee the maintenance of the family's vehicles, ensuring they are properly serviced and ready for use.
• Assist with guest hospitality, including managing arrivals, departures, and schedules.
• Draft and manage correspondence, including invitations, thank-you notes, and other personal communication.
• Handle charitable requests and manage donations as needed.
• Secure reservations and tickets for concerts, events, and other activities the principals wish to attend.
• Arrange domestic and international travel for the principals, managing all travel details seamlessly.
• Provide daily care for the family dog, ensuring its well-being and comfort.

 

Qualifications:

• Previous experience as a Personal Assistant or in a similar role supporting a private household or estate.
• Strong interpersonal skills and the ability to communicate effectively with the principals, family office, and other staff.
• Highly organized with exceptional attention to detail and the ability to manage multiple tasks simultaneously.
• Comfortable driving in various conditions, including mountain roads and inclement weather, with a valid driver's license.
• Discreet, trustworthy, and respectful of the principals' privacy at all time.
• Comfortable working in a household with a friendly dog.

 

Schedule:
Typically, a five-day work week with flexibility to meet the needs of the principals.

 

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

 

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.