Client Development Administrative Manager
Mahler Private Staffing, an established boutique search firm headquartered in Milwaukee that specializes in staffing the homes and family offices of Americas leading families, has an immediate opening for a highly organized administrative professional to join our team. This is an opportunity for a self-starter to support the sales team of a high-growth business in a fast-paced entrepreneurial culture that values excellence, professional development and celebrates success. This position provides administrative support to the sales and staffing teams within the organization.
Responsibilities:
- Sales Team Support
- Act as a liaison between the sales team and clients, ensuring clear communication and prompt responses to inquiries.
- Assist sales team members in preparing proposals, agreements, invoices, sales packets, and presentations for prospective clients.
- Maintain and update client and candidate records in the company's CRM system; maintain lead lists and client references.
- Coordinate meetings, calls, and schedules to ensure timely follow-up with clients and candidates; join lead calls to take notes.
- Support client stewardship.
- Maintain competitive research.
- Send and track client surveys.
- Administrative and Operational Support
- Draft ads, job descriptions, thank you letters, and other professional correspondence.
- Place internet and print advertising; track for billing purposes.
- Assist with tracking revenue generated and other metrics and key performance indicators (KPIs), including managing the monthly invoicing process.
- Provide back-up support updating the company Instagram and website.
- Maintain inventory of marketing materials.
- Back-up front-desk reception coverage, when needed.
- Process Improvement
- Identify opportunities to improve sales and operational processes.
- Collaborate with cross-functional teams to implement best practices.
Qualifications:
- Bachelor's degree
- Minimum of 3 years' professional experience
- Superior administrative, organizational, written and verbal communication skills
- Experience with social media platforms associated with professional networking and career development a plus
- Extreme attention to detail
- Ability to pivot rapidly between tasks and work collaboratively in a fast-paced, team-oriented environment
- Problem-solving skills and proactive attitude
- Tech savvy; proficient with Microsoft 365 and databases
- Have a "can do" attitude with a heart for service
Schedule:
Full-time, in-office, Monday through Friday with standard office hours. Some flexibility may be required.
This position can sit in either our Milwaukee, WI, or Palm Springs, CA, office.
Compensation:
Compensation from $85,000-$110,000 annually, based on experience, plus corporate benefits including health, dental, and vision insurance; paid time off and paid holidays; short- and long-term disability insurance; life insurance; a 401(k)-retirement plan with company match; and paid covered parking.
Employees are welcome to our pantry and refrigerator, stocked with complimentary beverages and snacks!
To Apply:
Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.
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Our Story:
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.