Administrative Assistant

Athabasca University's Finance and Operations Division is currently recruiting for a full-time temporary Administrative Assistant ending September 2025.

 

The Position: 

The Administrative Assistant is responsible for providing senior level administrative support to the Office of the Vice President Finance and Operations, the Chief Internal Auditor, and to the Directors of the Vice President, Finance and Operations Division. This includes but is not limited to supporting strategic and operational initiatives in the areas of Internal Audit, Financial Reporting and Operational Services, and Strategic Initiatives and Services.
 

Qualifications:

• A two-year office administration diploma and a minimum of 5 years' experience preferably in a post-secondary institution (or an equivalent combination of education and experience).
• Excellent communication (both verbal and written), interpersonal and organizational skills are mandatory. Maintaining absolute confidentiality and discretion is imperative.
• High level proficiency with Microsoft Office, Microsoft O365, Adobe Acrobat DC and web applications is mandatory. Experience with Adobe InDesign, Adobe Illustrator and Alfresco CRM considered assets.
• Committee administrative support, report-writing, and records management experience is preferred.
• Demonstrated ability to perform detailed work accurately and timely, with minimal supervision and as part of a team environment
• Ability to prioritize multiple tasks and adapt to changing situations and conditions.
• Familiarity with Banner ERP would be beneficial.
• Knowledge and understanding of relevant Athabasca University policies and procedures (especially relating to risk management, facilities emergency response or disaster recovery programs) would be an asset.
• Familiarity with internal audit standards and processes would be an asset.

A detailed job description can be viewed at: Administrative Assistant
 

Contact Information 
For further information regarding this position, please contact David Head, Director, Strategic Initiatives and Services at [email protected]

Athabasca First

Wherever possible, AU seeks to attract and hire qualified team members to reside in the Athabasca region. We will offer relocation assistance for the right candidate should you decide to relocate to the Town of Athabasca. As a resident of the town or county of Athabasca, you can choose to work on and from our beautiful campus in Athabasca.

To discover the Town and Region of Athabasca, go to: Visit Athabasca.

What AU Offers: 

Benefits and Pension eligibility differs based on employee group and may include:

• Defined Benefits Pension Plan
• Alberta Health Care
• Extended Health Care
• Life Insurance, Accidental Death & Dismemberment Insurance
• Disability Coverage
• Vacation
• Office Closure between Christmas and New Year's Day
• Discretionary Benefit Fund
• AU Course Allowance
• A Variety of Leaves (e.g., Maternity/Parental/Adoption, Compassionate Care, etc.)
• Employee & Family Assistance Program (EFAP)

Educational credentials will be verified before an offer of employment is extended. An offer of employment is conditional upon verification of educational credentials. 

All qualified candidates are encouraged to apply; however, Canadian Citizens and Permanent Residents will be given priority. 

Athabasca University is committed to employment equity and encourages applications from women, Indigenous Peoples, persons with disabilities, persons of any sexual orientation, persons of any gender identity and expression, and members of visible minorities. 

Where applicants have equal skills, abilities, and experience, candidates residing within or willing to relocate to the County of Athabasca will be given preference.

Working outside of Canada is not supported by Athabasca University. You are legally not permitted to work for Athabasca University if you are living outside of Canada.