Executive Assistant to the Vice-President of IT and CIO

Athabasca University's Office of the Vice President Information Technology and CIO is currently recruiting for an  Executive Assistant to the Vice-President of IT and CIO.

This is a temporary full-time position from January 2025, to March 2026.

 

The Position:

Reporting directly to the Vice President Information Technology and CIO (VPITCIO), the Executive Assistant (EA) is responsible for provision and coordination of the following essential services within the Office of the Vice President Information Technology and CIO (OVPITCIO):

• Management of support services

• Administrative support for all Director-level and Deputy CIO OVPITCIO staff

 • Assistance in supporting the HR, financial and project aspects of the division

 • Generation of reports and documentation as required and requested

A key requirement of this position is managing and coordinating the flow of information and activities within the OVPITCIO. The EA ensures the smooth operation of the administrative functions and completion of projects as required by the VPITCIO. The EA provides assistance, when required, to the Director-level staff and Deputy CIO of the OVPITCIO. The EA acts under the general direction of the VPITCIO, but demonstrates initiative and is capable of working independently and with minimal supervision. The position requires a high degree of confidentiality and discretion. Exceptional organizational skills, problem solving, and the ability to optimize software, processes and databases are an essential component of this position.

 

The full job description can be viewed at: Executive Assistant to the Vice-President of IT and CIO

 

Qualifications:

• Undergraduate degree with more than three (3) years' of progressively more complex administrative experience, preferably in a post-secondary environment, or an equivalent combination of education and work experience may be considered
• Outstanding interpersonal, verbal and written communication skills as well as excellent organizational, time-management and administrative skills
• Strong critical thinking and decision-making skills
• Expert knowledge of key office computer systems and software, preferably including knowledge of Microsoft Office, Adobe and SharePoint
• Ability to work effectively under pressure, set priorities in relation to own work and delegate/allocate tasks as required
• Must have the capability to deal effectively with a varied, demanding schedule, multi-task and maintain accuracy while meeting deadlines and cope in an interruption driven environment
• Ability to be analytical, detail-oriented, flexible and decisive, and to analyze and resolve specific problems in a timely fashion 
• Must be able to work in a team environment and uphold the University's values
• Work independently, prioritizing and re-prioritizing work, but able to recognize the need for keeping others informed, as required
• Respect and maintain confidentiality
• Ability to address confidential and sensitive issues on a wide range of topics on a continuing basis
• Certifications and extensive knowledge of relevant administrative policies and procedures would be an asset

 

Contact Information 

For further information regarding this opportunity, please contact Ashley Osachoff, Executive Assistant, Office of VPIT and CIO at [email protected]

Athabasca First

Wherever possible, AU seeks to attract and hire qualified team members to reside in the Athabasca region. We will offer relocation assistance for the right candidate should you decide to relocate to the Town of Athabasca. As a resident of the town or county of Athabasca, you can choose to work on and from our beautiful campus in Athabasca.

To discover the Town and Region of Athabasca, go to: Visit Athabasca.

What AU Offers: 

Benefits and Pension eligibility differs based on employee group and may include:

• Defined Benefits Pension Plan
• Alberta Health Care
• Extended Health Care
• Life Insurance, Accidental Death & Dismemberment Insurance
• Disability Coverage
• Vacation
• Office Closure between Christmas and New Year's Day
• Discretionary Benefit Fund
• AU Course Allowance
• A Variety of Leaves (e.g., Maternity/Parental/Adoption, Compassionate Care, etc.)
• Employee & Family Assistance Program (EFAP)

Educational credentials will be verified before an offer of employment is extended. An offer of employment is conditional upon verification of educational credentials. 

All qualified candidates are encouraged to apply; however, Canadian Citizens and Permanent Residents will be given priority. 

Athabasca University is committed to employment equity and encourages applications from women, Indigenous Peoples, persons with disabilities, persons of any sexual orientation, persons of any gender identity and expression, and members of visible minorities. 

Where applicants have equal skills, abilities, and experience, candidates residing within or willing to relocate to the County of Athabasca will be given preference.

Working outside of Canada is not supported by Athabasca University. You are legally not permitted to work for Athabasca University if you are living outside of Canada.