HR Assistant

Position Summary: 

The HR Assistant is responsible for the daily operational and administrative activities of the Human Resources department. They will assist with record maintenance, programs, and resources for employees. This role requires an independent individual who can manage multiple projects and deadlines within a fast-paced environment. The HR Assistant is expected to be a conceptual thinker with superb organizational and time management skills.

 

Essential Duties and Responsibilities:

All areas of responsibility listed below are essential to the satisfactory performance of this position, with reasonable accommodation, if necessary.  Any non-essential functions are assumed to be included in “other related duties as assigned”:

• Update and maintain HRIS/payroll system, online systems, reports, and spreadsheets with employee information.
• Process employee changes, including job titles, manager changes, compensation plans, etc.
• Maintain paper and electronic records, including filing, scanning, and shredding employee records according to retention rules and policies.
• Assist in termination process, including processing termination paperwork, updating internal systems, and conducting exit interviews.
• Assist with the administration of all employee benefit programs including enrollments and terminations. Process required documents to ensure accurate record keeping and proper payroll deductions.
• Assist with tracking and completion of HIPAA training.
• Assist with Work Comp, FMLA paperwork and mailings.
• Maintain company drivers listing, tracking current drivers and completing approval process for new drivers.
• Oversee annual DOT driver renewals and maintain DOT compliance files.
• Complete verifications of employment.
• Process HR department invoices.
• Oversee the completion of employee performance reviews.
• Assist with company-wide communications.
• Assist with employee engagement activities, program and discount offerings, and wellness initiatives.
• Coordinate blood drives and flu shot clinics.
• Assist with management of first responders team.
• Coordinate 401k advisor meetings.
• Support internal and external HR-related inquiries or requests.
• Assist with audits and special projects.
• Back-up to other positions within the HR Department.
• Maintain HR office supplies and documents, printing or ordering items and keeping the office organized.
• Responsible for understanding, staying updated on, and abiding by the Employee Handbook as written.
• Perform other related duties, as assigned.

 

Provides Administrative support in the following areas:

• Assist in the management of employee benefits and processing payroll.
• Assist employees with all employment-related questions and interpretation of policies and procedures.
• Assist employees with accessing online systems and resetting passwords.

 

Qualifications/Requirements:        

• Reports to office full time.
• Excellent organizational and time management skills.
• Works well under pressure and meets tight deadlines.
• Meticulous attention to detail and accuracy.
• Strong conflict management, problem-solving, and decision-making skills.
• Ability to work effectively with and interact positively with departments throughout the organization.
• Strong written and verbal communication skills.
• Highly computer literate with proficiency in email and Microsoft Office.

                                                                                                                       

Education/Experience:

• Associate's or Bachelor's degree in Human Resources, or equivalent combination of education and experience.
• 2+ years of experience in Human Resources preferred.
• Recruitment experience a plus.

 

Supervisory Responsibilities:

This position has no supervisory responsibilities.

 

Work Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually minimal.

For information on the physical demands of this job, see Human Resources.

 

Loffler Core Values

What Defines our Culture.

• Positive Attitude: Be Part of the Solution. Motivate Others. Put Extra Effort in All You Do. Everything You Do Matters. Be a Team Player. Don’t Fear Failure.
• Integrity: Live the Mission. Be Honest. Deliver on Commitments. Do What is Right. Be Someone Others Can Trust and Count On. Honor Commitment.
• Innovation: Be a Visionary. Welcome New Ideas. Work Smarter. Challenge the Status Quo. Welcome Challenge. Be Committed to Operational Excellence.
• Customer First Focus: Exceed Expectations. Delight Our Clients. Bring Value Every Day. Always Do a Good Job.
• Professionalism: Commit to Excellence. Learn & Improve. Looks and Words Matters. Every Interaction is an Opportunity to Exceed Expectations. Treat Others with Kindness and Respect. Best in Industry; Field Expert.
• Drive for Results: Performance-Orientated. Hard-Working. Refuse to Lose. Accountable. Set Goals to Manage Yourself to Success.

 

Loffler Companies is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace.