Director of Leasing and Equipment

BayView Industries, Inc. in Green Bay, WI is looking to hire a Director of Leasing and Equipment.  Would you like to work for a company that values their employees with a supportive team environment?  If you have leasing and facilities experience, then we may have the opportunity for you!

This Leadership Team position oversees and supports the operations of multiple corporate departments such as the Leasing and Facilities.  Additionally, this position manages contract reviews, various other legal matters, and the Fleet/Transportation Management System for the company.  This position actively works with each business unit of the company to deliver strong customer service for the areas under their control.

The leasing responsibilities include:

• Works with the General Managers to determine potential relocation of divisions, space needs, geographic location, etc.  Maintains an ongoing dialogue and working relationship with GM’s to ensure facility needs and problems are quickly communicated, identified, and resolved.
• Oversees building maintenance programs for corporation.  Works with all management staff to maintain safe, efficient workplaces.
• Oversees construction and design projects to ensure compliance with applicable codes, regulations, architectural standards, and contractual requirements.
• Works through issues with landlords for leased properties.
• Monitors project progress, drafts, and distributes periodic progress reports for leadership and stakeholders.
• Drafts schedules for implementation of long-range plans and proposals.
• Manages and coordinates the review and approval of legal documents such as lease agreements and other documents associated with the Leasing Department.
• Other duties as assigned.

The transportation responsibilities include:

• Negotiates and secures contracts with freight carrier/system administrators.
• Works in collaboration with other managers, develops and implements policies, procedures, goals, and objectives for transportation operations.
• Monitors the performance of the Transportation Management System.  Assures vendors are providing the highest quality, efficient, and cost-effective system for transport of products to customers.
• Ensures the efficient running of the organization’s Transportation Management System.  Works with managers to assist them through issues and coordinates solutions through vendor.  Serves as the lead point of contact with TMS provider for issues that arise.
• Lead the Transportation Management team and Fleet Management Committee.
• Resolve billing disputes and freight claims with carriers.
• Lead the process of in-fleeting and de-fleeting vehicles and forklifts including registering and licensing.
• Oversees the management of the Electronic Logging Device (ELD) program, vehicle tracking, setup of drivers and users in the database, provides technical assistance/training, monitoring reporting, and make recommendations to improve performance/compliance.

• Reviews policies to ensure they meet the Company’s guidelines and ensure compliance with government rules and regulations and file paperwork in support of this compliance.
• Performs routine contract review and administration duties.
• Leads research and deployment of new technologies for transportation.
• Quickly and efficiently communicate to internal and external customers to resolve problems.
• Other duties as assigned.

The compliance responsibilities include:

• Oversees the day-to-day functions of the corporate compliance and privacy programs.
• Creates and implements new compliance policies and procedures in response to regulatory changes and external reviews as to minimize risks to the corporation.
• Manages and coordinates the review and approval of legal documents that are required for the corporation such as Services Agreements, NDA’s, Memorandums of Understanding, Lease Agreements, terms and conditions, etc. to protect the interests of the Company.
• Assess business and operations risks and compliance challenges and develop strategies to effectively protect the Company.
• Conducts audits to identify compliance issues/exposures, then develops procedures and follow up actions to ensure adherence to standards.
• Implements policies and procedures to ensure that employees are aware of company ethics, safety, and legal requirements.

Qualifications for the opportunity include 10 or more years of experience in the fields of finance, contracts, facilities management, project management, leasing, and overall business administration is required.  Also, the right person should have a degree in legal, business, project management, accounting, finance, or related fields.  A strong technical writing skill, proficient in attention to detail, demonstrated cross-functional collaboration commitment, the ability to effectively educate and influence, with excitement to navigate in a fast-paced environment, is also required. 

You should be able to thrive in a deadline-driven environment, prioritize tasks and projects in an agile environment, adapt, think outside the box, problem solve and willingness to learn and grow.  You should have a skill in exercising a high degree of initiative, judgment, discretion, and decision making.  If you have excellent verbal and written communication skills to be able to deliver clear messages, direction, and action plans to peers and all management and executive levels of the organization, have knowledge of legal aspects involved in business contracts, thorough understanding of local, state, and federal building codes, ordinances, regulations, facilities planning principles, best practices and procedures, we’d like to talk with you. 

Ready to take the next step in your career? If you’re passionate, driven, and eager to make a difference, we want to hear from you! Come join our team as we continue to shape the future. Your next great opportunity awaits!  Apply today and our recruiting team will be in contact with the next steps.

The Bay Family of Companies are Equal Opportunity Employers that maintain a Drug-Free Workplace.