Executive Personal Assistant House Manager

Position Summary:

Our client is seeking a sophisticated and experienced Executive Personal Assistant and House Manager to provide elevated personal support and ensure the smooth operation of the Soho, NY, residence.

The principal travels frequently and requires a self-starter.

 

Responsibilities:

• Provide high-level support to a company founder, managing personal, household and professional tasks with discretion and efficiency.
• Serve as the principal's primary point of contact.
• Oversee complex calendar scheduling, appointment setting, and sophisticated travel logistics.
• Plan and execute social gatherings, philanthropic events, and other special occasions, liaising with vendors and ensuring flawless execution.
• Manage all aspects of household operations, including maintenance, inventory, security, and staff supervision, ensuring the home runs smoothly and efficiently.
• Maintain strong relationships with all stakeholders (household staff, business colleagues and partners, and external vendors) ensuring high service standards and effective communication.
• Oversee household finances, including budgeting, invoice management, and coordination with financial advisors.
• Conduct research and manage special projects as needed.
• Handle sensitive information and run confidential errands with the utmost care and discretion.
• Maintain an awareness of the executive's obligations to anticipate needs.

 

Qualifications:

• Minimum of 8+ years of experience in assistant/household management roles with 5+ years of experience supporting a C-Suite executive or private principal.
• Exceptional organizational and leadership skills, adept at managing multiple tasks and projects.
• A self-starter who consistently executes at a high level.
• Excellent written and verbal communication skills, demonstrating polish and professionalism with a wide array of external parties. 
• Strong problem-solving skills and highly adaptable.
• Trustworthy, reliable, discreet, able to handle last-minute requests and changing circumstances.
• Impeccable attention to detail and high standards of cleanliness and organization.
• Proficient in technology (MAC and PC, MS and Google Suites), including troubleshooting household systems and devices.
• Event coordination expertise, capable of managing multiple vendors and ensuring successful events.
• Spanish (conversational or fluent) preferred.
• Bachelor's Degree preferred.

 

Schedule:

Generally, Monday – Friday, 9:00 am to 5:00 pm, with flexibility to work additional hours and weekend days as needed.

 

Compensation:

Base compensation of $160,000 - $185,000+ with excellent benefits offered (annual discretionary bonus, fully paid healthcare, 401(k), PTO, paid holidays, etc.). The principal is committed to offering competitive compensation for the right candidate.

 

To Apply:

Please submit a resume and cover letter for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.

 

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.