Strategic Planning Coordinator 1 & 2
SUMMARY:
This evolving position is located in the Operations Division with the Oklahoma City-County Health Department (OCCHD). The employee is a member of the Emergency Preparedness and Response Team. The incumbent is responsible for development and maintenance of plans and procedures relevant to the Emergency Preparedness and Response Program and will coordinate effectively with other members of the team to ensure all plans and procedures align with strategic OCCHD plans and meet federal and state capability requirements. During events, exercises or responses incumbent will serve as the Planning Section Chief.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
This is a summary of the duties and responsibilities commonly found within this classification. All employees must maintain a commitment to the OCCHD's mission, vision, and strategic goals. This summary is not meant to be all-inclusive, thus, other related activities or tasks may be assigned.
This position functions at the entry level (Tier 2) as defined by the Council on Linkages Core Competencies for Public Health Professionals with a primary focus on the following Domains:
- Data Analytics and Assessment Skills
- Communication Skills
- Health Equity Skills
ESSENTIAL JOB FUNCTIONS:
- Responsible for coordination of OCCHD's plans with emergency planning and response entities in the county and with state and federal agencies.
- Works with other members of the Emergency Preparedness and Response team to conduct assessments and analyses of public health systems capacities.
- Develops and maintains plans and procedures relevant to the Emergency Preparedness and Response Program using the Comprehensive Preparedness Guide (CPG) 100 format.
- Serves as the Planning Section Chief during response and times the Incident Command System has been activated.
- Creates Incident Action Plans for events and incidents.
- Work with the Emergency Preparedness Training Coordinator to develop After Action Reports and Improvement plans.
- Conducts assessments and analyses of public health system capabilities.
- Works with the Public Health Strategist to ensure alignment of all Emergency Preparedness and Response plans with strategic OCCHD plans.
- Develops and maintains a master list of contacts across all sections of the Emergency Preparedness and Response program.
- Works with the Emergency Preparedness Training Coordinator to develop appropriate training to meet plan goals.
- Works with the Emergency Preparedness Training Coordinator to develop trainings and exercises for OCCHD staff to improve awareness of emergency response plans and procedures.
- Develops and maintains procedures to solicit feedback from leaders in key sections to improve community access to public health.
- Works with the Dispensing Coordinator and Logistics Support Specialist to ensure plans are up-to-date and meet MCM capabilities.
- Works with the Technical Communications Coordinator to ensure communication plans are up-to-date and meet capabilities requirements.
- Utilizes GIS software to provide graphical data and informational presentation to improve information sharing within OCCHD and with partners.
- Generates documents and reports.
- Drives to off-site locations to perform job duties as needed.
- Completes required training in support of duties and responsibilities of this position.
- At the direction of OCCHD Chief Executive Officer and Chief Health Officer or designee, the incumbent will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Team. Also, as a member of OCCHD Emergency Preparedness and Response Team, the incumbent is required to complete all necessary responder training and may be designated as a member of the first-responder team.
- In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.
QUALIFICATIONS/REQUIREMENTS:
-Bioterrorism education and training experience preferred
-Media Relations experience preferred
-GIS Software experience preferred
-Valid Oklahoma driver license required
LEVEL 1 - Master's degree in Public Health, Education, or related field plus three years health educator related experience or Bachelor's degree plus four years related experience, pay grade 15, $2,636 semi-monthly
LEVEL 2 - Master's degree in Public Health, Education, or related field plus four years health educator related experience or Bachelor's degree plus five years related experience, pay grade 16, $2,845 semi-monthly
SKILLS AND ABILITIES:
-Skill in communicating verbally and in writing
-Skill in communicating with diverse groups using tact and diplomacy
-Skill in developing education and public relations materials
-Skill in utilizing a variety of audio-visual and computer equipment
-Skill in speaking in public
-Knowledge of chemical/biological/radiological factors as they relate to possible bioterrorism events
-Ability to plan, organize, coordinate and develop the various activities associated with a multi-agency, -regional bioterrorism/disaster response
-Knowledge of basic concepts of epidemiology, disease control, outbreak management and response
-Ability and willingness to maintain confidentiality
-Ability and willingness to develop and maintain effective working relationships
-Ability and willingness to maintain confidentiality and to assume responsibility for information disseminated
-Ability and willingness to follow established policies and procedures
-Ability and willingness to assume responsibility for work product
WORKING CONDITIONS:
-Primarily indoors in climate-controlled building
-On occasion, will work outdoors, in varying weather conditions, when participating in field exercises, training, community events, or actual Emergency Preparedness and Response situations
-No smoking or use of non-smoking tobacco products is allowed at anytime while conducting OCCHD business or in OCCHD vehicles
-No use of cell phones or the use of electronic wireless communications devices used to write, send or read a text-based communication while driving a motor vehicle on OCCHD business
-May be subject to occasional standing for extended periods
-Periodically exposed to glare from a computer monitor
-May be required to wear a HEPA filter mask, in which case, limited facial hair is allowed
-OSHA category: performs tasks that involve no exposure to blood, body fluids, or tissues
PHYSICAL REQUIREMENTS:
-Arm/hand steadiness and digital dexterity enough to use equipment such as computer keyboard, remote controls, and switches, etc.
-Vision enough to read and draft written communications such as computer printouts, instructions, hand- or machine-generated documents, etc., as well as print and/or graphics on a computer monitor
-Speech and hearing enough to communicate with others, both via telephone and face-to-face
-Ability to make oneself understood in a public place with or without a microphone
-Flexibility and coordination enough to operate a motor vehicle as needed
-Flexibility and coordination enough to bend, stoop, stand, crouch and walk to perform tasks such as setting up equipment and making presentations
-Strength enough to lift and move equipment weighing up to 35 pounds
WORKING RELATIONSHIPS:
This position requires frequent contact with other OCCHD employees, State, County and Municipal employees, physicians, nurses, clients, students, and the general public to give and receive information and/or to provide technical assistance. The employee will also have some contact with media representatives concerning OCCHD activities and programs. The employee may be required to occasionally deal with hostile persons.
SUPERVISION GIVEN AND RECEIVED/ACCOUNTABILITY:
The employee works under the supervision of the Administrator. Work product is subject to both specific and general review. The employee has no supervisory responsibilities. Although this position has no direct accountability for any money or materials, the employee may make recommendations which result in the expenditure of significant funds.
CONDITIONAL:
Employees who fall into the following categories are in conditional employment positions: a) Chief Executive Officer and Public Health Officer; b) Senior Executive Team, Executive Team and Leadership Team employees who serve at the pleasure of the OCCHD Chief Executive Officer and Public Health Officer; c) certain other OCCHD employees whose salaries, benefits, and/or overhead are based on available funds such as, but not limited to, revenue generating contracts, grants, or fee-for-service revenue. In other words, this means that if the funding or the program is terminated, cancelled, or non-renewed, your employment terminates automatically. This position is conditional.
OTHER DUTIES AND RESPONSIBILITIES:
-Must have an operating vehicle available for use when field duties are required
-Will be compliant on recommended immunizations required by the CDC as a healthcare worker and as defined within the scope of Emergency Response within 30 days of hire. Exceptions accepted with documented medical or religious accommodation. OCCHD will provide vaccinations at no charge to employees.
-May be required to work outside of regular business hours or assigned shift hours due to job responsibilities
BENEFITS:
- As an employee of the Oklahoma City-County Health Department, you will enjoy comprehensive benefits which consists of:
- 15 days per year of annual leave
- 15 days per year of sick leave
- 15 paid holidays annually
- A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account
- A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
- Retirement plans: Defined Contribution Plan and 457 Deferred Compensation Plan
Interested candidates should apply online at www.occhd.org. Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select apply now. You will be directed to our Career Center. Get started by uploading your resume with your profile. Otherwise, click "skip" to continue. Register with the Career Center, complete an application, attach a cover letter, resume, an official transcript, again select the job to apply for, answer job specific questions and submit your application. Once you have finished the process, you should receive a message stating, "Successfully applied". If you do not receive this message, then there has been a step not completed. You will need to review your record. The position will be open for 30 days or until filled. Please be advised that applications will periodically be considered, as such this position could be filled any time before the closing date.
Successful candidate subject to background check, reference verification and drug screening.
AA/EOE