Payroll and Safety Coordinator
Southeastern Equipment is GROWING and we need a Payroll/Safety Coordinator to process payroll for 262 employees, handle worker's compensation claims and safety. This role works with our fantastic HR team within a rapidly expanding organization which means exponential growth opportunities. Compensation will be 25-29.00 an hour, depending on experience. Full time, full benefits, fantastic work-life balance. This opportunity may be eligible for HYBRID work after initial orientation/onboard period. Reimbursed travel within the region will be required. See the formal job description below. Payroll is 60% of the daily responsibilities.
Payroll and Safety Coordinator Job Description
Primary Responsibility Summary
The Coordinator oversees safety programs, conducts inspections, and leads employee training sessions to ensure regulatory compliance. This role also includes managing Worker's Compensation claims and adhering to OSHA regulations. Beyond safety responsibilities, the coordinator handles payroll duties such as data collection, calculations, and record-keeping to guarantee accuracy and compliance. Additionally, they assist with HR compliance audits and perform other assigned duties.
Upholds Southeastern Equipment's Values, Vision, and Culture.
Mission We create relationships, not just transactions.
Vision To be a customer centric, high performing dealership.
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Passion - We have steadfast determination.
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Helpful - We are reliable.
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Hustle - We have grit and do more than what is required.
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Human - We treat everyone with empathy and dignity.
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Customer First - We make sure our customers are cared for first.
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Collect and verify employee data and timekeeping records.
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Update payroll records for promotions, transfers, terminations, and new hires.
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Compute wages, including deductions, commissions, bonuses, and benefits.
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Review computed wages to ensure accuracy before finalizing payroll.
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Prepare detailed payroll statements reflecting earnings, taxes, and deductions.
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Maintain accurate employee records and document all payroll transactions.
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Generate payroll reports for management review and auditing purposes, including end-of-year reporting.
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Ensure adherence to company policies, relevant industry regulations, and laws concerning taxes and deductions.
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Address and resolve any queries or issues related to payroll.
Safety Compliance and Reporting
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Creates and maintains department records ensuring compliance, accuracy, and confidentiality
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Processes worker's compensation claims and maintains OSHA 300 Logs
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Participate in BWC programs to reduce cost and risk management
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Manage all safety customer requirements, including uploads to portals and drug screens
Field Safety Management & Training
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Maintain records of all Safety Programs, meetings minutes and audit reports
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Conduct and coordinate on-site inspections to audit physical conditions and safe work practices
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Develop and administer employee trainings to ensure annual compliance
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Annually review written Safety Programs, as well as trainings to ensure Safety compliance with OSHA regulations
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Administer and communicate employment policies, procedures, and programs
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Administer, identify, and evaluate hazardous conditions and practices in the workplace
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Survey to identify and evaluate occupational health, safety, and environmental conditions
Educational and Experience Requirements
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High school diploma or GED required.
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Bachelor's degree from a four-year college or university preferred.
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Alternatively, at least three years of related experience and/or training, or an equivalent combination of education and experience.
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Excellent interpersonal and communication skills, with the ability to speak and write clearly.
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Demonstrated professionalism and confidentiality.
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Strong ability to exercise effective judgment, sensitivity, and creativity in response to changing needs and situations.
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Proficient in Microsoft Office Suite.
Leadership, Knowledge and Abilities
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Exceptional interpersonal skills, including leadership, influencing, and relationship-building across various functions.
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Strong knowledge of federal and state labor laws.
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Ability to respond to, analyze, interpret, and investigate inquiries from employees and state and local agencies.
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Extremely organized and detail-oriented, with robust follow-up skills.
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Capable of maintaining accuracy while managing multiple deadlines in a growing company environment.
Physical Requirements and Working Conditions
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The employee will occasionally be required to lift and manipulate moderately heavy-to-heavy objects such as parts (up to 50 pounds) and perform other similar actions during the course of the workday.
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The employee will be occasionally required to lift 5-10 lbs. overhead.
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The employee will occasionally be required to lift and manipulate 20 lbs.
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The employee will be expected to inspect office and shop environments 2-4 times per month.
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The employee will frequently be required to push, pull, and hinge at the waist to inspect equipment and shop environments.
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The employee is expected to sit for long periods of time and operate a motor vehicle frequently.
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The employee will need to be able to navigate shop sites, which may be hazardous.
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While performing the duties of this job, the employee is regularly required to sit, kneel, stand, walk, use hands to finger, handle, or feel; and reach with hands and arms.
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The employee is regularly required to talk and listen. Specific vision abilities required by this job include close vision, and distance vision.
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The ability to operate a computer and cell phone is required.
Do you have a great work history but are hesitant to apply because your previous experience doesn’t specifically align? We encourage you to apply! Southeastern Equipment values established skill sets, tenure, and culture fit over industry experience. We recognize that individuals with diverse experiences and backgrounds are essential to our success. You may be the perfect candidate for this role or others within our organization.
Please keep in mind that the posted pay range represents the range for all positions in the job grade within which this position falls. The actual hourly/salary offer will take into account a wide range of factors, including location, certifications, and skill development.
Southeastern Equipment offers a competitive salary, full benefits (Medical, Dental, Vision, Critical Illness, Life Insurance,401K, Wellness), and PTO, Company apparel and uniforms provided, boot allowance. EOE.
Southeastern Equipment is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.