HR Admin Assistant

JOB DESCRIPTION

 

Title:                              Human Resources Admin Assistant/Entry-Level HR

Department/Division:  Human Resources

Status:                           Full-Time                    

Salary:                           Hourly / DOE (Monday - Friday 8:00-4:30)

Supervisor:                   Human Resources Manager

Subordinates:               None

Position Summary:

The Administrative Assistant of Human Resources will perform administrative duties related to the operations of the human resource office.

 

JOB DUTIES AND RESPONSIBILITIES:

 

• Answers and directs departmental phone calls.
• Receives and distributes inter-office mails.
• Receive and responds to emails
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Proofreads and write documents and correspondence produced by department.
• Processes required paperwork for employee transfers, changes in job classification, performance evaluation, salary increases, and other related employment matters.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Prepares purchase orders for human resource office.
• File documents.
• Assist in Onboarding and Offboarding.
• Performs other related duties as assigned.

 

REQUIRED SKILLS/ABILITIES:

• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Ability to type 60 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.
• Ability to follow directives from the superiors.
• Manage large volumes of data and confidential documents.
• Team player and adaptable.

 

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required.
• Administrative training required.
• Two years of administrative assistant experience preferred.
• Tribal experience preferred.

 

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

 

OTHER REQUIREMENTS:

All employees are expected to follow the Tribal Employee Handbook of the Pala Band of Mission Indians and must adhere to any additional applicable addendums.