Recruitment Specialist

JOB SUMMARY:

The Recruitment Specialist supports the RTS recruitment team by assisting in the recruitment process to attract and onboard qualified candidates. This role focuses on administrative and coordination tasks, ensuring a smooth and efficient hiring process while collaborating with recruiters and hiring managers. The Recruitment Specialist is detail-oriented, organized, and passionate about connecting people with opportunities.

 

REPORTS TO:  Manager of Recruitment & Compensation

 

COMPENSATION: $25.50-26.44 per hour (depending on experience)

This position transitions to a hybrid role following a 90-day training period. 

BENEFITS INCLUDE:

• Staying Healthy: Medical, Dental, and Vision (Dental & Vision currently free), Flexible Spending Account (FSA)
• Feeling Secure: Disability Insurance, Pension Plan, NY State Deferred Compensation Plan, Life & Accidental Death & Dismemberment (AD&D) Insurance, Accident Insurance, Group Specified Disease Insurance and Hospital Insurance
• Work-Life Balance: Paid Time Off (PTO: 17 days upon hire; accrue additional time after 1 year), Employee Assistance Program, Paid Holidays, Verizon Wireless Discount, On-site Fitness Center open 24/7, Employee Wellness Program, Culture & Inclusion Council, BJ's Wholesale Club Discount, and more!

Click here to view current medical plan rates!

 

ESSENTIAL FUNCTIONS:

• Posts job openings on company career pages, job boards, and social media platforms as directed.
• Screens resumes and applications to identify candidates meeting basic qualifications, forwarding promising profiles to the Recruiter for further review.
• Schedules interviews by coordinating availability between candidates, recruiters, and hiring managers.
• Maintains and updates the applicant tracking system (ATS) with candidate information, statuses, and notes.
• Responds to candidate inquiries about the application process via email or phone in a professional and timely manner.
• Assists in preparing recruitment materials, such as job descriptions, interview templates, and offer letters.
• Conducts or schedules initial phone screenings as assigned.
• Supports the organization of recruitment events, such as job fairs or open houses, including logistics and candidate communication.
• Initiates and processes OPWDD pre-employment paperwork and stays current in OPWDD regulations/practices.
• Provides general administrative support to the recruitment team, including filing, data entry, and reporting.
• Stays abreast of recruiting trends and best practices.
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.

 

ADDITIONAL RESPONSIBILITIES:

• Additional duties as assigned.

 

EDUCATION & EXPERIENCE:

• High school diploma or equivalent required; associate's or bachelor's degree in Human Resources, Business, or related field preferred.
• A minimum of 3 years of experience in recruitment, HR, or administrative support.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

 

KNOWLEDGE, SKILLS & ABILITIES:

• Basic understanding of recruitment processes, including sourcing, screening, and onboarding.
• Familiarity with applicant tracking systems (ATS) and job boards (e.g., Indeed, LinkedIn). Knowledge of AcquireTM a plus.
• General knowledge of employment laws and regulations (e.g., equal opportunity, confidentiality) as they relate to recruitment.
• Awareness of social media platforms and their use in talent acquisition.
• Strong understanding of Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills for interacting with candidates and team members.
• Attention to detail for reviewing resumes, updating records, and preparing documents.
• Time management skills to prioritize tasks in a fast-paced environment.
• Excellent customer service skills to provide a positive candidate experience.
• Collaboration skills to work effectively within a team.
• Ability to maintain confidentiality when handling sensitive candidate and employee information.
• Ability to adapt to changing priorities and follow instructions.
• Ability to learn and use new software or tools quickly (e.g., ATS, HCM system).
• Ability to screen resumes and identify qualifications based on provided criteria.
• Ability to coordinate schedules and logistics with accuracy and efficiency.
• Ability to remain professional and approachable under pressure or when addressing candidate inquiries.

 

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit while using hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk, hear, and use a computer. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 10 pounds.

The noise level in the work environment is usually moderate.

 

ADDITIONAL INFORMATION:

Rochester Genesee Regional Transportation Authority (RGRTA) is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship and/or immigration status, sex, sexual orientation, gender identity, pregnancy, age, veteran status, disability, genetic information, or any other protected characteristic under applicable federal or state law. RGRTA will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.