Executive Personal Assistant

Executive Personal Assistant to the Chairman needed for Downtown Milwaukee Real Estate Development Firm – In office 5 days per week

The Chairman of a well-established real-estate development corporation based in the heart of downtown Milwaukee is seeking a supportive, professional Executive Personal Assistant to handle daily administrative and technology needs, as well as project management tasks. This position will report directly to the principal and will function as their right-hand and gatekeeper. This role will be the perfect fit for a professional who is highly engaged and seeks a one-on-one, collaborative working relationship.

 

Responsibilities:

• 360-degree administrative management for the office of the Chairman assisting with whatever is needed in an administrative capacity.
• Partner with the principal and other executives on projects and proposals, including editing and submitting RFP responses, RFIs, sales presentations, and complex business plans and proposals.
• Act as gatekeeper for all calls, mail, and emails; draft all correspondence, compose emails and memos originating from live dictation.
• Organize and prepare for all aspects of business and philanthropic meetings and events, including scheduling, confirming attendance, organizing rooms, technology, and meals.
• Assist in the design of corporate marketing materials.
• Plan and coordinate domestic and international travel. Prepare itineraries and reconcile expenses.
• Manage and update a contact database. Execute personal needs including reservations, acquiring theater tickets, and sending gifts.
• Assist with planning social, professional, and civic events.

 

Qualifications:

• Minimum of seven years' professional experience.
• Be intuitive and enjoy working within an entrepreneurial, results-driven environment.
• Displays a high level of loyalty and discretion.
• Have successfully worked and interacted with C-suite executives
• Tech savvy; highly proficient in the Microsoft Office Suite; database experience; fast and accurate typist – can effectively take live dictation.
• Some financial acumen, with the ability to prepare spreadsheets.
• Great follow-through – knows how to get the job done, on time, and accurately; tracks deliverables from meetings and calls
• Excellent problem-solving skills, adaptable to changes, while able to honor classic business practices and the art of personal touch.
• Flexible in doing whatever it takes to make the day run smoothly; willing to provide personal support as needed.
• Bachelor's degree preferred but not required; a minimum of two years of advanced education at an accredited university or technical school required.

 

Schedule:

A full-time Monday through Friday workweek in the office from 8:30 am to 5:30 pm with the flexibility to very occasionally work additional hours when needed. Please note that this position is in-office. Remote work is not an option. Immediate interviews available. Flexible start date.

 

Compensation:

Compensation of up to $90,000 annually, depending on experience.

Comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Life insurance
• Long- and short-term disability
• Health Savings Account
• Flexible Savings Plan
• 401(k) with employer match
• Fifteen days paid vacation eight paid holidays
• Paid parking (in structure)

 

To Apply:

Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted, and immediate interviews are available.

 

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.