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Accounting Assistant - 3369

Accounting Assistant

Finance – Stafford Plaza

Full Time; Monday-Thursday: 8:00am-5:30pm; Friday 8:00am-12:00pm

- Tuscaloosa, AL -

Competencies:

  1. Excellent verbal, interpersonal and written communication skills.
  2. Demonstrated competent computer skills. (Microsoft Office)
  3. Must be able to organize and prioritize a variety of tasks.
  4. Working knowledge of standard business practices and GAAP.
  5. Ability to make decisions promptly and appropriately.
  6. Ability to work cooperatively and effectively within the organization in order to serve the needs of agency operations.
  7. Knowledgeable in cultural diversity.

Essential Functions/Responsibilities:

  1. Reconcile all Asset and Liability Accounts for monthly close. (Cash, Prepaids, Accruals, etc.)
  2. Assist with monthly General Ledger close journal entries as directed by the Controller.
  3. Balance all bank accounts.
  4. Balance Payroll Withholding Accounts.
  5. Enter deposit details in to accounting software.
  6. Track all receivables and reconcile with payments for all segments lines.
  7. Assist with representative payee functions to include:
    1. Depositing monthly income checks in to the appropriate account.
    2. Paying all bills in a timely manner for each client.
    3. Ensuring adequate spending money is disbursed on a weekly basis.
    4. Reconciling each client account monthly and reporting any concerns to the controller.
  8. Assist with residential rent rolls to include:
    1. Ensuring all cash/check payments are posted timely in to the property management software.
    2. Prepare monthly journal entries for revenue, payments and adjustments.
    3. Reconcile A/R accounts for accuracy.
  9. Assist with and interface with financial auditors.
  10. Interface in a professional manner with agency staff on an as needed basis to answer policy questions or to train or re-train staff as requested by the managers.
  11. Keep all Finance Department information confidential except as appropriate with the Executive Director, Chief Financial Officer, and/or Human Resources Director.
  12. Answer telephones for Accounting courteously. Handle calls and respond to messages in a timely manner.
  13. Perform clerical duties, including, filing, faxing, and copying according to standard business practices and in a timely manner. Also performs various data input duties.
  14. Perform job duties independently and practice efficient time management.
  15. Maintain a computer filing system consistent with standard business practices.
  16. Demonstrate the skills necessary to keep the business operations of Indian Rivers on task and up-to-date.
  17. Ensure that all assigned duties are implemented according to IRBH policies and procedures.
  18. Ensure that all assigned duties are implemented according to DMH standards.
  19. Ensure that all state and federal Medicaid standards for the programs are maintained.
  20. Ensure all safety, fire prevention, and health measures are followed while on duty.
  21. Maintain communication and awareness of current Organization events by reading memos, emails, bulletin boards, and communication logs.
  22. Work independently and/or with teams to complete assigned tasks accurately and in a timely manner with minimum supervision.
  23. Support Organizational Code of Conduct, Standards Compliance, HIPAA and Security Programs by ensuring job tasks are performed in a legal and ethical manner, assessing the work area for non-compliance and notifying the supervisor, manager, Executive Director or designee as appropriate, and maintaining training requirements and understanding that training is a required condition of employment.
  24. Maintain the confidential nature of all consumer and Organization related activities by not divulging information outside the facility, discussing information within the facility on a need-to-know basis, acknowledging policy annually by signing confidentiality statement, and by referring media and general inquiries to the Executive Director and/or Chief Financial Officer.
  25. Adhere to attendance and punctuality policy by allowing adequate time to arrive, clock-in and assume responsibilities at designated time, adhering to meal and break times and making timely requests for annual leave and reporting the need for sick leave in accordance with policy.
  26. Exercise discretion and independent judgment with respect to matters of financial significance.
  27. Devote 40 hours per week to the completion of duties as outlined in the job description.  More than 40 hours of work per week may be required to meet job responsibilities and deadlines.
  28. Comply with all standards related to safety and health by maintaining current TB Test, CPR/First Aid, CPI, and by reporting infections and on-the-job injuries in accordance with policy. 
  29. Practice efficient time management.
  30. Identify opportunities for improving the quality of services provided by the department and the organization.
  31. All other duties and responsibilities as assigned by the Supervisor or Chief Financial Officer.

Minimum Qualifications:

  • Bachelor's degree in Accounting or Finance.
  • Five or more years in an accounting environment may be substituted for education requirement.
  • A minimum of two (2) years experience in an accounting environment preferred but not required.
  • Strong Microsoft Excel skills are required.
  • Must be able to read, write legibly, speak, and comprehend English. 

Job Specifications:  To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

HIPAA:  Must be knowledgeable of and abide by HIPAA regulations with regard to protected health information as defined by HIPAA and IRBH.  Minimally accesses verbal, written, and /or electronic PHI, usually incidentally to an approved use and /or disclosure as pertains to consumer's financial, demographic, and/or clinical data.

Working Conditions:  Works in general office environment and in outpatient facilities; may require long hours.  Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, copier, multi-line phone and fax machine.  Some risk involved in the event of aggressive/out-of-control consumers.  Must possess a valid Alabama driver's license.

Physical Requirements:  The Physical Requirements described herein are representative of those which must be met by an employee to successfully perform the primary functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform essential functions.

Physical presence onsite is essential.  Hearing and vision must be normal or corrected to within normal range.  Able to perform the duties with or without reasonable accommodation.

Full-Time Benefits:

  • Blue Cross Blue Shield Medical Insurance

  • Prescription Drug Coverage

  • Employees Retirement System of Alabama

  • Paid Time Off

  • Mileage Reimbursement

  • Voluntary dental, vision, and life insurances

Indian Rivers is an Equal Opportunity Employer
This Employer participates in E-Verify