Administrative Manager

Maron Marvel’s devoted attorneys and staff work in synchrony to climb higher, smarter, and faster to elevate national litigation risk management. Our lawyers are focused on winning by being fearless, loyal, efficient, and steadfast. We are equally committed to making the world and legal profession better through dedicated DEI, community service, and attorney development work.

From the start, Maron Marvel attorneys had a passion for superior work product, a distinctive culture rooted in mass tort litigation, and an obsession with exceptional client service. Today, with over 100 attorneys in 12 offices in 10 states, Maron Marvel is best-in-show in national litigation risk management and mass tort defense. The firm serves as national, regional, and trial counsel to Fortune 500 companies with multiple operations located in the most dangerous plaintiff jurisdictions in the country. Maron Marvel’s clients come from the energy, construction, manufacturing, technology, transportation, insurance, and liability-related industries. In addition to mass toxic torts, the firm also offers legal services concerning commercial disputes and liability-related defense.

Maron Marvel is currently looking for an Administrative Manager to join their Wilmington, Delaware office. Reporting directly to the firm’s HR Director, the ideal candidate will be a natural self-starter with strong organizational skills. The Administrative Manager is responsible for a wide variety of administrative and marketing tasks including special projects, related to the Wilmington office and the firm wide.

Primary responsibilities include, but are not limited to:

• Collaborate with HR Director and Director of Recruiting and Attorney Professional Development to ensure consistent practices/procedures across all firm offices.
• Manage administrative staff across all offices and ensure efficiency, workflow, productivity and day-to-day needs of staff and attorney request are fulfilled.
• Develop strong relationships with cross-functional teams and departments.
• Drive performance management process including touchpoints, monthly 1x1s, and annual review process for attorneys and support staff. Work collaboratively with leadership and HR on performance management issues.
• Manage staff development for support staff.
• Support employee onboarding procedures, including communications, scheduling, and training.
• Work with COO to complete annual insurance renewals, including Professional Liability Insurance, Workers Comp, etc.
• Assist COO and HR Director with planning construction and renovation projects, and space planning/relocations for all firm offices.
• Assist Director of Recruiting with scheduling interviews and managing performance reviews.
• Manage procurement, installation, and servicing of office furniture, equipment, and supplies. i.e., Ricoh leases in all offices.
• Assist on special projects with HR Director.
• Manage events – internally/externally for firm and marketing.
• Manage inventory and distribution of promotional materials for employees and clients.
• Help create and update the firm’s experience database with information collected while working on proposals, presentations, directories, and other marketing endeavors.
• Conducts research on targets, industries, hot legal topics, and attorneys.
• Maintains information on intranet and creates internal campaigns.

Qualifications:

• Minimum of 3 years of prior office management experience
• Prior professional services or law firm experience preferred
• Attention to detail and good organizational and analytical skills
• Training and presentation skills
• People management skills
• Excellent problem solving, communication and interpersonal skills
• Demonstrated competency in basic computer skills including proficiency with Microsoft Office.

FSLA Status: Full-time, Non-Exempt

The above is only a current general description of the essential duties and responsibilities associated with this position and does not represent an exhaustive or comprehensive list of all duties and responsibilities. The firm may change any job description, in whole or in part, at any time, including adding, removing or otherwise alerting any job duty or responsibility, in its sole discretion.