Event Planning Specialist

Position Summary: The Event Planning Specialist is responsible for the planning, promotion, and execution of all Loffler internal and client events. This includes small to medium-sized meetings and events (both in-person and virtual). Logistical elements include but are not limited to promotion and registration management, event location research and booking, audio visual support, food & beverage selection, transportation coordination, hotel sourcing, virtual event production and onsite support. This position is for someone who can apply their leadership, creativity, talent, can-do spirit, and hard work to bring excellence to Loffler events. This person will work cooperatively with management and senior leadership to plan and execute events and ensure they are properly positioned, supported, and delivered on time. This is a hybrid work position.

 

Essential Duties and Responsibilities:

All areas of responsibility listed below are essential to the satisfactory performance of this position, with reasonable accommodation, if necessary.  Any non-essential functions are assumed to be included in "other related duties as assigned":

• Project management of small to medium sized events, with the ability to multi-task across several events seamlessly. Responsibilities include creating project plans, budget management, and virtual event production.
• Event Coordination tasks to include all aspects of event management such as hotel rooming list, creating and managing registration reports, contracting suppliers, vendor show management and shipping logistics.
• Work closely with Marketing Team on promotion of live and virtual events using HubSpot to build & manage registrations, create landing pages, post events to social media, craft email invites and follow up workflows, etc.
• Work closely with marketing and subject matter experts to create compelling event agendas.
• Commitment to seek out new technology, share best practices and grow a large range of skills to maintain versatility.
• Excellent written and oral communication skills with the ability to work well autonomously as well as to support a larger working team.
• Develop and maintain strong working relationships with business partners and vendors. This could include solicitation of partner sponsorship funds as well as post-event processing to ensure reimbursement of funds.
• Ability to travel for events.
• Lead and manage our Loffler Helping Hands committee, which is our community outreach program.  This will include the planning, coordinating, and execution of various community events and initiatives that align with our mission to give back to the community.
• Culture — Champion for the Loffler culture at Headquarters and in the Regions. Coordinate with team members at HQ and in the Regions to continue our strong culture of recognition and helping others succeed. This may include coordinating employee celebration events.
• Responsible for understanding, staying updated on, and abiding by the Employee Handbook as written.
• Perform other related duties as assigned.

 

Qualifications/Requirements:

• Minimum of two days in office
• Valid driver's license and clean driving record required.
• Ability to work with minimal supervision and cooperatively with shared vision with teammates.
• Works well under pressure to achieve deadlines with successful results.
• Proficient with Adobe Creative Suite, Microsoft Word, Excel, PowerPoint, and Outlook. Hubspot certification and Microsoft Dynamics CRM experience a plus.
• Constructive, positive outlook and persistence to succeed while overcoming continuous obstacles.
• Heavy keyboarding/PC use and ability to lift up to 50 pounds.

 

Education/Experience:

• BA in Communications, Marketing, Journalism, Event Planning or other relevant major preferred.
• 2+ years of progressive experience with meeting/event planning.

 

Supervisory Responsibilities:

This position has no supervisory responsibilities.

 

Work Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High energy position dealing with internal and external customers.
• Heavy keyboard/PC use.
• Ability to lift up to 50 pounds.
• Employee is regularly required to stand/sit for extended periods of time.
• The noise level in the work environment is usually minimal.

 

For information on the physical demands of this job, see Human Resources.

 

Loffler Core Values

What Defines our Culture.

• Positive Attitude: Be Part of the Solution. Motivate Others. Put Extra Effort in All You Do. Everything You Do Matters. Be a Team Player. Don't Fear Failure.
• Integrity: Live the Mission. Be Honest. Deliver on Commitments. Do What is Right. Be Someone Others Can Trust and Count On. Honor Commitment.
• Innovation: Be a Visionary. Welcome New Ideas. Work Smarter. Challenge the Status Quo. Welcome Challenge. Be Committed to Operational Excellence.
• Customer First Focus: Exceed Expectations. Delight Our Clients. Bring Value Every Day. Always Do a Good Job.
• Professionalism: Commit to Excellence. Learn & Improve. Looks and Words Matters. Every Interaction is an Opportunity to Exceed Expectations. Treat Others with Kindness and Respect. Best in Industry; Field Expert.
• Drive for Results: Performance-Orientated. Hard-Working. Refuse to Lose. Accountable. Set Goals to Manage Yourself to Success.

 

Loffler Companies is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace.