Executive Administrator

Our client, with an established single-Family Office, is seeking an Executive Administrator to support their Director of Operations in NYC.

The right candidate has outstanding administrative skills, and is exceptionally organized, incredibly discreet with a security-first mindset. The EA must demonstrate excellent written and oral communication skills and capably proofread documents for other team members.

This is an in-office role Monday-Friday, so you should live within a reasonable commute of the Flatiron district.

 

Responsibilities:

• Work with and support the DOO to keep him and the team on track and organized.
• Manage calendars, schedules, tasks lists, appointments, etc.
• Liaise with team members at various residences and offices.
• Participate in daily team calls and virtual meetings, produce and distribute minutes.
• Travel to the family offices, residences, and other locations as required.
• Coordinate with other staff members to ensure task completion.
• Develop and manage key documents, manuals, NDAs, COIs, and insurance paperwork.
• Monitor and support construction and renovation projects.
• Represent the family with external stakeholders
• Provide personal concierge services to the principal and family members.

 

Qualifications:

• Highly organized and able to develop systems to keep a team on track.
• Efficient, self-starter who can juggle multiple competing priorities.
• Exercises impeccable discretion and judgement.
• Anticipatory to the needs of the DOO and Principal.
• Keen eye for detail.
• Excellent oral and written communication skills in English.
• The ability to lead or follow as necessary.
• A strong appreciation of the need for cyber security is preferred.
• A minimum of a bachelor’s degree is strongly preferred.
• Candidates must have multiple verifiable references.

 

Schedule:

Generally, Monday through Friday, business hours, flexibility is required. To be successful in this role you should have a 24/7 support mindset.

 

Compensation:

Compensation commensurate with experience, $150,000 - $180,000 base with benefits that include an annual discretionary bonus, a generous healthcare stipend, 12 days PTO, 12 paid holidays, and 6 sick days.

 

To Apply:

To apply, please submit a one-page cover letter explaining why you are interested and qualified for the role. Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

 

 

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.