House Manager

Our client seeks a sophisticated and versatile House Manager to ensure seamless operations at their new home in Oklahoma City. This position is an exciting opportunity for a seasoned professional who is seeking a challenging role with a growing family.

This opportunity provides a rare chance to achieve work life balance. This client prefers to have their house to themselves on weekends. Oklahoma City is very affordable, and our client will consider off-site housing to make relocating easier.

 

Responsibilities:

• 360° responsibility for managing this home as if it is a 5-star hotel.
• Coordinate with household staff, managing schedules, workflow, and task assignments, and ensure effective communication of updates.
• Plan and oversee any social or business events at the house.
• Supervise all special projects and maintain daily, weekly, monthly, and annual upkeep and organizational tasks, such as coordinating deliveries, procuring stock, scheduling service vendors, and running errands.
• Collaborate with housekeepers on daily and project cleaning projects, including changing linens and organizing wardrobe storage.
• Oversee preventative maintenance of amenities, electronic systems, air conditioning, safety equipment, extinguishers, and radiators throughout the home.
• Liaise with service professionals, contractors, designers, and other home vendors as required.
• Assist principals with packing/unpacking of clothing, personal items, and manage luggage distribution.
• Partner with family office to build an annual household budget, review expenses, and liaise with other support staff.
• Coordinate guest arrangements, including amenities, transportation, and special requests
• Serve as the primary point of contact for the household principals, including greeting guests and visitors, answering phones, taking messages, and logging received packages.
• Collaborate with other assistants to maintain personal calendars, schedules, and travel arrangements.

 

Qualifications:

• Minimum 8+ years of relevant experience as house or estate manager
• Excellent organizational, leadership, technology, and communication skills
• Self-starter with the ability to execute tasks at a high level
• Polished, refined, and appreciates gracious living
• Utmost discretion and confidentiality are required
• Strong leadership, management, and mentoring skills; able to develop and effectively lead a culture of quality and excellence
• Self-confident individual with sound judgment and common sense
• Bachelor’s Degree preferred
• Excellent, verifiable references from previous employers

 

Schedule:

Generally, Monday – Friday, 8:00 am to 5:00 pm, with occasional flexibility for additional hours as needed.

 

Compensation:

A deluxe compensation and full benefits package available which could include housing and use of a car.

 

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

 

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.