Pediatric Staffing Coordinator

Our Ideal Pediatric Staffing Coordinator Candidate:

• Are you efficient with great customer service skills? Detailed oriented and motivated to grow with our company? Want to work for a company that has a strong mission of helping children with special needs?

Our Mission:

We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together..

Responsibilities:

• Working closely with clinical providers to match them with our pediatric clients for service provision
• Data entry of schedules and information into our online data system
• Updating our clients' scheduling needs daily through our internal reporting system
• Quality contacts for therapists and families to ensure they are satisfied with the services being rendered
• Developing a positive rapport with our families and clinical staff members
• Monitoring provider and client session cancellations to ensure our children are receiving their full recommended hours
• Scheduling orientation for newly hired therapists and creating monthly orientation schedule
• Email set up for new clinical staff members
• Assisting providers with online data system questions/issues, as needed
• Maintaining case statuses and entering updates into online reporting system, as needed
• Work from our Melville clinic site to help cover suite maintenance during social skills events for our children, as needed.

Job duties are subject to change at the manager's discretion based on the needs of the program.

Position Requirements:

• Bachelor's Degree preferred
• 1-3 years' experience in an administrative setting, medical setting preferred
• Excellent verbal, written, and interpersonal communication skills 
• Ability to multitask, problem solve, prioritize and use time efficiently
• Computer savvy and ability to adapt quickly to new technologies
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint and Word)
• Ability to adapt to a changing environment or unexpected events
• Exceptional organizational skills and strong attention to detail
• Access to a car is preferred

Physical Requirements of the Role:

• Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events.
• Must be able to remain in a stationary position for prolonged periods of time up to 90% of the work day working on a computer/electronic device.
• The ability to observe details at close range (within a few feet of the observer).
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Benefits:

• Comprehensive medical, dental, and vision coverage, and 401k with employer match
• Short- and long-term disability coverage as well as life, flex spending, and commuter benefits
• Paid time off, sick time, and holiday pay
• Various Employee Discounts on Entertainment and Equipment
• Educational reimbursement and referral bonuses
• Structured initial training
• Monthly administrative events and so much more! 

Hours: Monday to Friday: 4 shifts per week 9:00am – 5:30pm out of our Melville office, must be able to work minimum one shift/week 11:00am-7:30pm in our Melville clinic site (right down the road!).

 

This job description is subject to change at any time. 

Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding  race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting accommodation for the application process, please contact us for assistance.